Students Of Salem For Peace
~ BYLAWS ~
Students of Salem for Peace
ARTICLE I - DUTIES OF THE EXECUTIVE COMMITTEE
DUTIES OF THE PRESIDENT
DUTIES OF THE VICE-PRESIDENT
DUTIES OF THE SECRETARY
DUTIES OF THE TREASURER
DUTIES OF THE PROGRAM COORDINATOR
DUTIES OF THE PUBLIC RELATIONS COORDINATOR
“Executive Committee” refers to the senior-most elected representatives. This includes the President, the Vice-President, the Secretary, the Treasurer, assistants for the Treasurer and Secretary, the Advisor, Program Planner and the Public Relations Officer.
ARTICLE II – DUTIES OF ADVISOR
SECTION I – A faculty advisor shall be appointed by 2/3 of the voting members
SECTION II: The duties of the advisor shall be to:
(a) attend regular meetings of the organization
(b) sign documents on behalf of the organization including room clearance forms, contracts, etc.
(c) act as consultant for the organization and any projects and special committees in the organization
(d) Act as a liaison between the College and the organization, representing the interests of each.
SECTION III: The advisor shall have voting privileges in the organization
ARTICLE III – ELECTIONS AND VOTING
A) Any member of SOS for Peace may run for a position.
B) All nominees, nominators and voters must be registered members
C) Elections for the Executive Committee will be held annually. No Executive Committee shall sit past April 30th of the academic year in which they were elected.
D) The procedure for nominations and elections are as follows:
I) Approximately two months before the date of the election, an election committee (to be appointed by the Executive Committee) will inform the membership of all vacant positions for officers
II) To be nominated as a candidate, a member must submit a nomination form, containing the signature of at least two nominators
E) In the event that all positions are not filled during the elections, a by-election will be held at the start of the following academic year.
F) Any current member may run in a by-election. In order to do so, the perspective candidate must submit in writing to the Executive Committee their intent to fill the vacant position.
G) All Nomination forms for vacant positions must be handed in to the President or Vice-President no later than three weeks after the announcement of the available position(s).
H) In the event that there is only one candidate interested in each position he/she will be acclaimed.
A) All registered members of SOS for Peace are entitled to vote in general elections.
B) Voting will be conducted by secret ballot.
C) The results of the election will be posted no later that 1200hrs (12 pm) on the day following a general election.
D) In the event of a tie the Elections Committee will immediately inform the current Executive Committee as well as the membership of the situation and set a date, not to exceed two weeks (14 days) from the date of the general election, for a run-off election.
E) In the event of a close vote the chairman of the Elections Committee shall order a recount of all ballots.
ARTICLE IV - IMPEACHMENT PROCEDURES
A) Any member of the Executive Committee may be impeached if they violate the Constitution or act in any way that is deemed prejudicial to the orderly operation of SOS for Peace.
B) Impeachment procedures are as follows:
A motion for impeachment may be made by any member of SOS for Peace
If the motion is seconded, the impeachment process begins
I) The parties in question will state their cases in an Executive Committee meeting
II) The Executive Committee will collaborate and vote to make a decision on the matter
III) After a decision has been made, a summary will be delivered to the general membership at the next general meeting
C) The dismissed member has the right to appeal his/her impeachment within seven academic days of the impeachment proceedings.
ARTICLE V – FINANCES
A) All finances shall be handled in accordance with the established fiscal procedures in effect for the Student Government Association and the college as outlined in the Fiscal Affairs Office Procedures Manual.
B) In the event of loss of recognition, any funds remaining in the organization’s account will revert back to the Student Government Association.
ARTICLE VI – INITIATION
SOS for Peace does not engage in any initiation procedures which would be considered illegal under applicable state and federal law.
ARTICLE VII – COMMITTEES
SECTION I: Ad hoc committees
(a) Shall be formed by the President, as deemed necessary
(b) The chairperson and members will be appointed by the President and approved by a majority of voting members present
ARTICLE VIII – AMENDMENTS
A) Amendments to these By-laws must be passed by a 2/3-majority vote of the general membership at a general meeting.
B) All amendments to these By-laws must be submitted in writing to the Executive Committee at least one week prior to a general meeting. All amendments must include the following:
I) The current provision
II) The amendment
III) The reason(s) for the amendment
IV) The signature of at least ten members
C) All amendments to the By-laws shall be considered and voted upon only once annually, at any meeting held during the year. All amendments voted upon at the meeting must have had one reading at a previous meeting.