Students Of Salem For Peace
~ CONSTITUTION ~
Students of Salem for Peace
ARTICLE I - NAME OF GROUP
The name of this organization shall be Students of Salem for Peace (SOS for Peace)
ARTICLE II – AIM
Our aim is to extend awareness of alternatives to violence and approaches to peace.
Hoping our efforts will give rise to a culture of peace at Salem State College, which would be a culture of congeniality, cooperation, honesty, and respect, we pledge to cultivate this culture of peace. We feel if solidarity and camaraderie prevail, then war, killing, and violence will be reduced. If a culture of peace takes root at Salem State, it will eventually further traditions of peace throughout the region, the state, and the world.
Realizing that most people since the beginnings of humankind have been able to settle their differences and that all spiritual texts, from the Confucian Analects to the Bhagavad-Gita; from Buddhist Sutras to the Old and New Testaments and the Koran expressed a desire for peace, we pledge to pursue this elusive dream in our times.
Believing, as Gandhi did, that “We must be the change we want to see in the world,” we pledge to find innovative ways to educate ourselves about conflict resolution, mediation, self-acceptance, and forgiveness.
Working together and sharing our talents, we plan to sponsor
ARTICLE III – MEMBERSHIP
A) Membership in SOS for Peace is open to any student, faculty member, staff, and alumni of Salem State College without discrimination based on race, national or ethnic origin, color, sexual orientation, religion, gender, age, or mental/physical disability. The group will strictly adhere to the aforementioned policy of fairness and equality among its members. We pledge to maintain an organization which is open and democratic with the understanding that all members can be trusted to act in the best interests of the group.
B) Membership criteria are outlined as the following.
1. All members of the club will enjoy rights and privileges of membership.
2. All members are responsible for keeping current with activities.
3. Voting members shall be those members who have attended half the meetings in an academic semester.
4. Guests of members are welcome at meetings and functions;
5. The Executive Committee may suspend membership if any member violates the rules of conduct as outlined in this Constitution and By-laws.
6. Honorary memberships may be given to outstanding peace activists and scholars.
ARTICLE IV – DUTIES OF OFFICERS AND EXECUTIVE COMMITTEE
“Executive Committee” refers to the senior-most elected representatives. This includes the President, Vice-President, Secretary, Treasurer, at least one representative of the Program Planning Committee and at least one representative from the Public Relations Committee. The Faculty Advisor is also considered a member of the Executive Committee.
A) The Executive Committee shall be responsible for the efficient and orderly administration and management of the Club and its resources.
B) The duties and responsibilities of Executive Committee members are detailed in the By-laws.
C) Special Committees of a non-continuing nature may be formed as required and at the discretion of the Executive Committee.
D) There is no limit on the term of members of the Executive Committee
E) Members of the Executive Committees are elected by all of the members of at the annual elections held in Spring semester.
F) Vacancies of offices shall be elected or appointed by the Executive Committee.
ARTICLE V – MEETINGS
A) SOS for Peace meetings shall be convened under the authority of the Executive Committee to plan events, discuss books, to discuss the financial affairs of the Club, as well as other related business affecting the administration of the .
B) Executive Committee meetings will be convened at least once monthly and as often as weekly at dates to be set each year.
C) An extra-ordinary general meeting of SOS for Peace membership may be convened at the request of:
I) The President
II) The Vice-President
III) The signed request of the majority of the membership.
D) An agenda for general meetings, complied by the Secretary, shall be sent to all members by e-mail at least 5 days prior to the announced date of the meeting.
E) A general meeting or an extra-ordinary meeting of the club will require that a quorum be present. However, the President may authorize a quorum with any voted on percentage of the membership present.
F) All general and extra-ordinary meetings of the club shall generally adhere to the following agenda:
IV) Call to order
V) Distribution of the agenda
VI) Reading of the minutes from the previous meeting
ii. Matters arising
VII) Any items held over from the previous meeting
VIII) New items for which notice has been given
IX) Reports from the Executive Committee and Sub-committees, on actions taken since the last meeting
X) Other business
XI) Business for consideration at the next meeting
XII) Verifying date, time, and place of next meeting
ARTICLE VI – RULES OF PROCEDURE
A) Robert’s Rules of Order (revised) shall generally be used by the club.
B) To maintain active status SOS for Peace agrees to abide by those rules and procedures, including financial regulations of Salem State College and the Student Government Association which pertain to Student Groups and organizations.
C) The procedure for moving a motion is as follows:
I) A motion cannot be moved when another motion of the same type, or a motion of higher precedence, is under active consideration by the meeting
II) An intended mover must wait until recognized by the Chair
III) When so recognized, the mover states the motion
IV) If it is in order, the Chair will call for motion to be seconded
V) No further action is taken if a motion is not seconded
VI) A motion which has been properly moved and seconded is read to the meeting by the Chair and recorded for the minutes
ARTICLE VII – CONFLICT OF INTEREST
Any member of the Executive Committee will be considered guilty of conflict of interest if, either for himself/herself or some other person(s), attempts to promote a private or personal interest which results or appears to result in the following:
I) An interference with the objective exercise of his/her duties in the club.
II) A gain or an advantage by virtue of his or her position in the club
ARTICLE VIII - NOTWITHSTANDING CLAUSE
Notwithstanding anything in this Constitution, any and all powers not detailed in the aforementioned Constitution reside in the office of the Executive Committee.
ARTICLE VIIII - AMENDMENTS
A) Amendments to this Constitution must be proposed by either the Executive Board or the voting members of this organization. Consent by a 2/3-majority vote of the general membership shall be necessary and this article can be applied to its By-Laws.
B) All amendments to this Constitution must be submitted in writing to the Executive Committee at least one week prior to a general meeting. All amendments must include the following:
I) The current provision
II) The amendment
III) The reason(s) for the amendment
IV) The signature of at least 8 members
C) All amendments to the Constitution shall be considered and voted upon only once annually, at any club meeting held during the year. All amendments voted upon at the meeting must have had one reading at a previous meeting.